OFFICERS OF NJSA

2200 OFFICERS OF NJSA

2201.   OFFICERS

a) The following Officers shall be ELECTED as per rule 2205 and shall be part of the General Council, of the Board of Directors and of the Executive Committee:

1) President

2) General Secretary/Executive Director

3) Vice President of Administrative Operations

4) Vice President of Games Operations

5) Vice President of Development Operations

6) Vice President of Technical Operations

7) Vice President of Financial Operations

8) Vice President of Marketing Operations

9) State Treasurer

10) State Registrar

11) State Recording Secretary

b) Junior Past President

The most recent past president of the NJSA, who is present at a meeting, shall be the voting Junior Past President at such meeting (see Appendix 2 for list of past presidents). He shall place his knowledge and experience at the disposal of the NJSA.

The Junior Past President, shall be allowed to cast one (1) vote at each General Council or Board of Directors meetings, including during election of officers.

c) Life Members

Life members are non-elected officers who will bring their experience and knowledge to the NJSA. This title shall be given to:

1) All Past Presidents

2) Upon approval of the General Council, to those individuals who have served as elected officers of the NJSA for at least ten (10) years and are no longer elected officers of this association.

Life Members shall be allowed to cast one (1) vote at each General Council or  Board of Directors meetings, excluding for election of officers.

Life Members shall be listed in Appendix 3.

d) Voting Power

Each ELECTED officer (with exception of the chairperson of a committee), shall be allowed to cast one (1) vote at each General Council, Board of Directors or Executive Committee meetings, excluding for the election of officers.

The Chairperson of any meeting shall be allowed to cast the deciding vote if necessary, except for the election of Officers.

e) Limitations

An elected officer can also be the Delegate or Alternate Delegate or Official Representative of an Affiliated League at any meeting where League representation is required, but he/she cannot vote on matters directly related to his/her League.

2202.   DUTIES OF OFFICERS

a) President

The President shall be the Chairperson of the General Council and of the Board of Directors meetings.

He shall have the right to cast the deciding vote when necessary, except for election of officers.

He has the power to accept resignations presented by any NJSA Elected Officer.

He shall supervise the following committees

· Youth Relations Committee

· Hall of Fame Committee

He shall be an ex-officio member of all committees existing during his administration.

He shall be the official representative of the NJSA to outside persons and the other organizations.

He may countersign any disbursement in the absence of the Vice-President of Financial Operations or of the Vice President of Administrative Operations

or of the State Treasurer or of the Executive Director.

b) General Secretary/Executive Director

He shall be the Chairperson of the Executive Committee meetings.

He shall supervise and direct all Elected Officers that are part of the Executive Committee.

He shall have the power to enforce all rules and policies of the NJSA.

He shall have the power to execute any decision of the General Council, Board of Directors or Executive Committee.

He shall administer Medical Insurance.

He shall authenticate all records with his signature. He shall read papers, which may be called for by the assembly. He shall prepare a roll of members and call it when necessary. He shall preserve all records, reports and documents of the NJSA, which are not assigned to others. He shall provide the chairperson, at the beginning of each meeting, with a detailed memorandum of matters to come under each section of the order of business. He shall have available at each meeting, a copy of the Constitution, By-Laws and parliamentary authority of the NJSA and of all member leagues, in addition to a list of all committees and their respective members.

He shall issue permissions to play either friendly or tournament games, for both domestic and international competitions, after validating such request, and will notify the Referee Assignor of the need to assign referees to such games.

He shall issue permission to travel to those teams requesting to play friendly games or tournaments in other states, after checking on their eligibility.

He shall assist all other Officers and support all their activities and programs.

In the absence of State Treasurer or of the Vice President of Financial Operations,  or of the Vice President of Administrative Operations, he shall countersign all disbursements found to be within the budgetary limits.

He shall be bonded for an amount set by the Board of Directors.

He shall be employed with a bi-annual work contract as determine by the Board of Directors of the NJSA.

c) Vice President of Administrative Operations

He shall supervise, direct and control the work of the following committees:

1) Referee’s Committee

2) Referee’s Assigning Committee

3) Referee’s Claims Committee

He shall appoint the chairpersons of the above committees with the approval of the Board of Directors.

He shall coordinate all his/her activities with the Gen. Secretary. Exec. Director.

He shall be responsible for the performance of the above committees to the Board of Directors.

He may countersign any disbursement in the absence of the Vice-President of Financial Operations or of the State Treasurer or of the Executive Director.

He shall be bonded for an amount set by the Board of Directors.

d) Vice President of Development Operations

He shall supervise, direct and control the work of the following Committees:

1) Coaching Education Committee

2) Select Team Committee

3) U20/U23 Development Committee

He shall appoint the chairpersons of the above committees with the approval of the Board of Directors.

He shall coordinate all his/her activities with the Gen. Secretary. Exec. Director.

He shall be responsible for the performance of the above committees to the Board of Directors.

e) Vice President of Games Operations

He shall supervise, direct and control the work of the following Committees:

1) Cups Committee

2) Arbitration Committee

He shall appoint the chairpersons of the above committees with the approval of the Board of Directors.

He shall be responsible for the performance of the above mentioned committees to the Board of Directors.

He shall coordinate all his/her activities with the Gen. Secretary. Exec. Director.

f) Vice President of Technical Operations

He shall be the chairperson of the Appeals Committee.

He shall supervise, direct and control the work of the following committees:

1) Appeals Committee

2) Rules Committee

He shall appoint the chairpersons of the above committees with the approval of the Board of Directors.

He shall coordinate all his/her activities with the Gen. Secretary. Exec. Director.

He shall be responsible for the performance of the above committees to the Board of Directors.

g) Vice President of Financial Operations

He shall supervise, direct and control the work of the following committees:

1) Finance Committee

2) Collections Committee

He shall appoint the chairpersons of the above committees with the approval of the Board of Directors.

He shall be responsible for the performance of the above committees to the Board of Directors.

He shall coordinate all his/her activities with the Gen. Secretary. Exec. Director.

He shall countersign all disbursements found to be within the budgetary limits.

He shall be bonded for an amount set by the Board of Directors.

h) Vice President of Marketing Operations

He shall be the chairperson of the Marketing Committee.

He shall supervise, direct and control the work of the following committees:

1) Marketing Committee

2) Public Relations Committee

He shall appoint the chairpersons of the above committees with the approval of the Board of Directors.

He shall coordinate all his/her activities with the Gen. Secretary. Exec. Director.

He shall be responsible for the performance of the above committees to the Board of Directors.

a) State Treasurer

With the assistance of the General Secretary/Executive Director, he shall keep detailed accounts of the NJSA in the suitable books and shall prepare the necessary Fiscal reports and documents.

He shall keep an accurate record of all funds collected and be able to furnish a statement at each Board of Directors meetings, showing the financial condition of the NJSA.

He shall coordinate all his/her activities with the Gen. Secretary. Exec. Director.

He shall submit a full audited report for each fiscal year, not later than 90 days after conclusion of the fiscal year.

He shall be bonded for an amount set by the Board of Directors.

He shall countersign all disbursements found to be within the budgetary limits.

b) State Registrar

He shall be the chairperson of the Player Registration Committee.

He shall supervise, direct and control the work of the following committee:

1) Player Registration Committee

He shall be responsible for the performance of the above committee to the Board of Directors.

He shall coordinate all his/her activities with the Gen. Secretary. Exec. Director.

c) State Recording Secretary

He shall keep a careful and authentic record of the proceedings of the NJSA.

He shall keep a copy of the minutes of all committee meetings. He must be able to furnish the exact wording of a motion, which is pending. He shall mail to all officers and leagues a copy of the proceedings of all Board of Directors and General Council meetings, within ten (10) days of such meetings.

He shall coordinate all his/her activities with the Gen. Secretary. Exec. Director.

2203.   VOTING POWER OF OFFICERS

a) At General Council Meeting

Each Officer of the NJSA, excluding the officer chairing the meeting, shall be allowed to cast one (1) vote for any matter at each General Council excluding for election of officers.

b) At Board of Directors and Executive Committee meetings.

Each Officer of the NJSA, the Junior Past President and the Life Members, excluding the officer chairing the meeting, shall be allowed one (1) vote.

 

 

2204.   NOMINATIONS TO OFFICE

 

a) Requirements

Any affiliated league or voting member of the AGM, may nominate an individual for an office in the NJSA provided the following procedure is followed:

1) Nominations must be made in writing and received by the General Secretary/Executive Director no later than 30 days prior to the Annual General Council meeting.

2) Nominations must contain the following information:

· Full name of nominee

· Address, City, State, Zip and phone number of nominee

· Position the nominee is being nominated for

· Soccer involvement background (Optional)

· Name of league making the nomination

b) Official List

Twenty-Nine (29) days prior to the annual General Council meeting, the General Secretary/Executive Director shall provide an Official List of all Nominations grouped by position and containing all the information as reported in the nomination.

Copies of this list shall be sent to all AGM voting members and shall be publicized however possible.

c) Number of Nominations

Any individual may be nominated for more than one position, but can be elected to only one.

Once elected to a position, that individual must withdraw from election of any other position to be voted after his/her election has taken place.

2205.   ELECTION OF OFFICERS

a) Time

Officers may be elected only at the Annual General Council (AGM) meeting during the special section of such meeting allocated to the Election of Officers.

b) Presence

Each nominee has to be present in order to be elected, unless 90% of the voting members allow a person to be elected “In Absentia”.

c) Procedure

The Election Committee chairperson shall be given, by the General Secretary/Executive Director, the Official List of Nominations received in accordance with rule 2204 above.

Following the sequence of positions as listed in rule 2201(a), nominations are made from the official list one position at a time.

Properly received nomination, do not need to be seconded by any other voting member of the AGM.

Nominations must be accepted by the nominee in order to be placed in the ballot.

Nominees that were approved while “In absentia”, must have submitted a written acceptance to the Gen. Secretary before the election.

All properly accepted nominations shall be included in the ballot for the election of the specified position.

d) Verbal Nominations

Only when, for a specific position, no name has been placed in the ballot, verbal nominations may be made from the present AGM voting members.

These verbal nominations must be seconded by another AGM voting member, and have to be accepted by the nominee in order to place such nominee’s name in the ballot.

e) Restrictions

A currently Elected Officer can be nominated to a elected position only if his/her term expires at the end of the current season, or if he/she resigns from his/her current position before the Election section of the AGM.

f) No Ballot

If, after verbal nominations, the ballot for a specific position remains empty, the position shall be declared vacant and shall be handled as detailed in rules 2209 and 2210.

g) Ballot

If only one nominee is properly placed in the ballot of a specific position, he shall be declared elected to that specific position by virtue of a single vote cast be the Chairman of the Election Committee..

If two or more nominees have been properly placed in the ballot of a specific position, a vote will be taken according to these rules.

h) Election

A simple majority (one half + 1) of the votes CAST is necessary for election to an office.

For ballots of more than two candidates, where no candidate gets the simple majority, a runoff election between the TWO TOP vote getters will be held.

2206.   TERMS OF OFFICE

Each officer shall be elected for the term of two (2) years. Such term shall begin on September 1st of the year of election, and shall last until August 31st of the year the term expires.

One half of the officers shall be elected on odd numbered years, the other half on even numbered years, according to the following schedule:

Number of Year of Election Position Elected

Odd                                       President

Even                                      V.P Administrative Operations

Odd                                       V.P Games Operations

Even                                      V.P Development Operations

Odd                                       V.P Technical Operations

Even                                      V.P Financial Operations

Odd                                       V.P Marketing Operations

Even                                      State Treasurer

Odd                                       State Registrar

Even                                      State Recording Secretary

Odd                                     General Secretary/Executive Director

An officer who was appointed as per rule 2210 in order to fill a vacancy on the Executive Committee, shall be in office until the next Annual General Council meeting, at which time such office shall be placed for election for a term of one year (to complete the two year terms of the position) if such position was not due for election at such General Council meeting, as per the schedule above.

2207.   ABSENTEISM OF OFFICER

Any officer absenting himself from three (3) consecutive Board of Directors or Executive Committee meetings, may have his office declared vacant at the discretion of the Board of Directors.

 

 

2208. EXPULSION OF OFFICER

 

Any officer may be subject to expulsion from the Board of Directors upon charges being pressed against him by at least three (3) voting members of the Board of Directors.

Such expulsion must be approved by at least 2/3 (two-thirds) majority of the votes cast by ALL the members of the Board of Directors.

Upon approval of the expulsion, the office shall be declared vacant.

Such officer may appeal his expulsion to the General Council within 30 days of such expulsion.

 

 

2209.   RESIGNATION OF OFFICER

 

Any officer wishing to resign must present such resignation to the President of the NJSA.

Upon acceptance by the NJSA President, such office shall be declared vacant.

2210. VACANCY OF OFFICE

 

a) Succession of President

In cast of vacancy in the office of the President, the Vive President of Administrative Operations, shall automatically replace the President until the next Annual General Council meeting.

b)  Succession of other Officers

In case of vacancy of any other position, Board of Directors shall appoint a new officer to such position until the next Annual General Council meeting.

 

 

2211. IDENTIFICATION CARDS

 

Each member of the Board of Directors and of all other committees shall be furnished with an Association pass, which shall not be transferable.

All leagues and clubs affiliated with the NJSA shall honor such pass during any and all activities held under the jurisdiction of the NJSA.

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Oldest member of the United States Soccer Federation, the governing body of soccer in the United States.